Visa

You will need a student visa to study at HQU and reside in China. You should plan on applying for student visa immediately after acceptance.

You may apply for Chinese Visa at Chinese Embassy or Consulate in your home country. When applying for your visa, please remember to bring valid passport, the original copy of the university’s Admission Letter, Visa Application Form for Foreign Students Studying in China (also known as JW201/JW202 form ) and original physical examination record.

1) X1 Visa

The X1 visa is one of the two types of student visas issued by Chinese Embassies/Consulates. International students who intend to study in China for more than 6 months are required to obtain an X1 Visa.

IMPORTANT: The X1 Visa is a 30-day visa, valid only for 30 days upon arrival in China. Students must apply for a Residence Permit within these 30 days; otherwise, their stay will be considered illegal and a heavy fine will be leveled.

2) X2 Visa

The X2 visa is the other type of student visa issued by Chinese Embassies/Consulates. International students who intend to study in China for less than 6 months should apply for an X2 Visa. The X2 visa is a short-term student visa, and is valid for the period listed on the visa page. Any overstay (beyond the visa expiration date) will be considered illegal. For example, if a student enters China on August 25, with an X2 visa that will expire in 90 days, he/she has to leave China or apply for a visa extension at the local police station before November 23.

IMPORTANT: According to Chinese laws and regulations, international students MUST register at universities with X1/X2 visas or residence permits issued by Chinese police stations. Students with other types of visas are NOT permitted to register. For information regarding the location and contacts of the Chinese Embassy/Consulate in your home country, please visit the Chinese Ministry of Foreign Affairs at http://www.fmprc.gov.cn/eng/.

l After entering China, what should you pay attention to?

1. Students holding a study visa (X1) must apply for a residence permit for study within 30 days of entry.

2. Students without internship endorsement are not allowed to intern or work off-campus with their study residence permit, which would be considered illegal employment.

3. Holders of visas or residence permits are not allowed to stay in guesthouses or hotels without foreign-related qualifications. Please contact the hotel in advance for clarification.

4. The following situations constitute illegal residence:

(1) Exceeding the prescribed duration of stay stated on the visa or residence permit.

(2) Foreigners who enter visa-free exceed the permitted duration of stay and fail to apply for a residence permit.

(3) Foreigners engaging in activities beyond the designated area of stay.

(4) Failure to change a study visa (X1) to a study residence permit within the specified time.

5. Within 24 hours of entry, you must register with the local police station and obtain a registration form for accommodation.

For on-campus accommodation, you need to go to the police station at Huaqiao University and provide the following materials:

(1) accommodation certificate issued by the Student Community Center.

(2) copy of the admission notice.

(3) copy of the passport information page.

(4) copy of the visa page.

(5) copy of the last entry stamp.

(6) passport.

For off-campus accommodation, you need to go to the police station in the area of your residence and provide a rental contract.

l Required materials for applying for a residence permit in China after entering

Once you have arrived at the school and completed the registration process in your college, please submit the following materials to the International Exchange and Cooperation Office within 5 days of arrival:

1. copy of the admission notice.

2. copy of the passport information page (if you have replaced your passport, provide a copy of the information page of the old passport).

3. copy of the visa page.

4. copy of the last entry stamp.

5. JW201/JW202 form (yellow page) or electronic copy (with QR code in the upper right corner).

6. passport-sized photo with a white background.

7. accommodation registration form.

8. verification certificate for foreigner physical examination record.

NOTE:

1) Accommodation Certificate:

Whenever you change your passport or room address, you must bring the materials to the local police station for accommodation registration within 24 hours.

2) Changes to Residence Permit:

Whenever you change your passport, you must report to Office of International Exchange and Cooperation of Huaqiao University immediately and bring the new and old passports and all materials to the local exit-entry administration department within 10 days (if you change your passport overseas, within 10 days of entry) for residence permit transfer or extension.

3) Other Points to NOTE:

(1) Convert your study visa (X1) to a study residence permit within 30 days of entry;

(2) Normal procedures for residence permit issuance or extension take about two weeks;

(3) The residence permit fee is 400 yuan per person for less than one year, 800 yuan per person for one year (including), and up to three years, and 1000 yuan per person for three years (including) to five years (including);

(4) Please remember your residence period and prepare for extension procedures one month before the expiration of the residence permit;

(5) The fee for processing a stay permit is 160 yuan per person per month;

(6) The fee for processing a residence permit transfer is 200 yuan per person.

l What should I do if my residence permit is about to expire during my studies?

If your residence permit is about to expire during your studies, you can submit the following materials to the Office of International Exchange and Cooperation one month before the expiration:

1. copy of the admission notice.

2. copy of the passport information page (if you have replaced your passport, provide a copy of the information page of the old passport).

3. copy of the residence permit page.

4. copy of the last entry stamp.

5. JW201/JW202 form (white page copy) or electronic copy (with QR code in the upper right corner).

6. passport-sized photo with a white background.

7. accommodation registration form.

NOTE: If there is any illegal residence situation, you must voluntarily accept punishment from the public security organs before applying.

l What materials are required for handling internship endorsement procedures within China?

If you plan to intern within China, you can submit the following materials to  Office of International Exchange and Cooperation one month before the internship:

1. Registration form for the inviting unit or individual—issued by the internship or employer unit.

2. Letter of commitment from the inviting unit or individual—issued by the internship or employer unit.

3. Internship invitation letter—issued by the internship or employer unit.

4. Business license—issued by the internship or employer unit.

5. Copy of the ID card of the legal representative or the unit's foreign affairs liaison officer—issued by the internship or employer unit.

6. Passport-sized photo with a white background.

7. Accommodation registration form.

8. Internship certificate—issued by the college.

l What should I do if my passport is about to expire during my studies?

If your passport is about to expire during your studies, you need to apply for a new passport from your respective country's embassy or consulate in China in advance. Since the processing time for passports varies by country, please allow enough time. You can consult your respective country's embassy in China for specific working days and hours.

Within 10 days of receiving your new passport, please submit the following materials to Office of International Exchange and Cooperation :

1. Copy of the admission notice.

2. Copy of the personal information page of the old passport.

3. Copy of the personal information page of the new passport.

4. Copy of the residence permit page.

5. Copy of the last entry stamp.

6. JW201/JW202 form (white page copy) or electronic copy (with QR code in the upper right corner).

7. Passport-sized photo with a white background.

8. Accommodation registration form.

l What should I do if my passport is lost in China?

1. Report the loss to the nearest police station with your passport ASAP. Once report accepted, you will obtain a “Receipt of Report” issued by the police station (报警回执, in Chinese only).

NOTE: Once you report a passport lost or stolen, it becomes invalid and could NOT used for international travel any more unless a new one obtained.

2. Contact Office of International Exchange and Cooperation at HQU.

3. Apply for a “Confirmation of Reporting the Loss of Passport” (护照报失证明, in both Chinese and English) in the Exit & Entry Administration of local Public Security Bureau (where your passport is lost). Below are materials you shall provide:

1) original and copy of the police “Receipt of Report”.

2) copy of the lost passport or other identity proofs, such as ID Card, Social Security Card, Driving License, and so on.

3) 2 recent front bareheaded full-faced photos with 2-inches.

4) completed report from (you can get from the bureau) with clear and accurate personal information, including contact number, etc.

-After submission, you will wait. And it normally takes about 2 working days for processing and issuance.

4. Apply for a new passport from your respective country's embassy or consulate in China with the Confirmation of Reporting the Loss of Passport.

5. After receiving the new passport, submit the following materials to Office of International Exchange and Cooperation within 10 days:

(1) copy of the admission notice.

(2) copy of the personal information page of the old passport.

(3) copy of the personal information page of the new passport.

(4) copy of the residence permit page.

(5) copy of the last entry stamp.

(6) JW201/JW202 form (white page copy) or electronic copy (with QR code in the upper right corner).

(7) passport-sized photo with a white background.

(8) accommodation registration form.

(9) copy of the Confirmation of Reporting the Loss of Passport.